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October 12, 2026

Working with a Team: Roles and Invitations

Invite colleagues to a shared workspace and choose what each person can do: Owner, Admin, Member or Viewer (Pro plan).

One workspace, several people

On the Pro plan you can invite up to 5 people to a shared team workspace. Everyone works on the same events, templates and groups, and each person has a role that controls what they can change.

If you don't see the Team page in your dashboard yet, Teams hasn't been switched on for your account. Contact support and we'll check.

The four roles

  • Owner: Everything, including billing, transferring or deleting the team, and promoting or removing Admins. There is exactly one Owner.
  • Admin: Everything except billing. Manages Members and Viewers and the team's integrations.
  • Member: Creates and edits events, templates and groups, views attendees and exports them. Can delete only what they created.
  • Viewer: Read-only. Sees events, statistics and RSVP counts, but never attendee names or email addresses.

You can never give someone a role higher than your own, and Admins can't change another Admin or the Owner.

Inviting someone

  1. Open Team in the dashboard navigation.
  2. Click Invite someone, enter their email address and choose a role.
  3. They receive a single-use link that lasts 7 days.
  4. They sign in with a one-time code sent to that same address and accept the invitation.

The link only works for the address you invited. Once it's accepted or revoked, we delete the invitation, so the invitee's email isn't kept.

Switching workspaces

Everyone also keeps a personal workspace. Use the workspace switcher to move between your personal events and your team's. Which workspace you're in decides where new events are created and whose plan applies.

Who pays?

The Owner's plan applies to the whole team: event limits, branding, CRM, backgrounds and reports all follow the Owner. If the Owner downgrades below Pro (or lowers the seat count below the number of members), the team becomes read-only. Nothing is deleted. You can still view everything, remove members, transfer or delete the team, or upgrade again to restore editing.

Good to know

  • Members can set or change an event's passcode and never need to enter it on their team's events.
  • Integrations such as HubSpot, Slack and Zapier still belong to individual accounts; when a team event gets an RSVP, the Owner's connections are used.
  • Viewers count toward the 5 seats.