Know who's coming
Turn on Collect RSVPs when you create or edit an event and a short form appears on your public event page. Guests answer Yes, Maybe or No, enter their full name, email address and party size, and give consent to share their details with you. Right after a Yes or Maybe they see your calendar buttons, so saving the date takes one more tap.
Guests can change their mind: answering again with the same email updates their response instead of creating a duplicate.
Set your limits
Open the event's RSVPs page (or use the link under Collect RSVPs in the event form) to set:
- Spot limit. Only confirmed Yes headcount uses spots. Maybe and No never do.
- Largest group per response. The biggest party one response can bring (1 to 10, default 5).
- Waitlist when full (Entry and Pro). When the event is full, new Yes answers wait in line and are admitted oldest first as room opens.
Someone who already holds a spot is never bumped, even if you lower the limit later. A party is all-or-nothing: if a group of 4 doesn't fit, the next smaller one that does is admitted instead.
Manage responses
The RSVPs page shows headcount cards and a searchable, filterable table. You can remove a response, or use Admit now to move someone off the waitlist even if the event is full.
What each plan includes
- Free: collect Yes / Maybe / No responses, up to 15 per event. No waitlist, no CSV export, no CRM sync.
- Entry: unlimited responses, the waitlist and CSV export.
- Pro: everything in Entry, plus CRM sync (HubSpot, Slack, Zapier).
When a Free event reaches 15 responses, guests see "This event is not accepting more responses right now". Guests who already answered can still change their answer.
Exporting the guest list
On Entry and Pro, use Export CSV on the RSVPs page. The file opens cleanly in Excel and Google Sheets and includes up to 10,000 rows.
Good to know
- Responses close automatically when the event ends. Recurring events stay open.
- SendToCal does not send emails to guests, including waitlist promotions. Tell waitlisted guests to come back to the page and submit again with the same email to check whether a spot opened.
- Viewers on a team see counts only. Names and emails are visible to Members and above.
- Attendee names and emails are deleted 730 days after the event ends.
- On Pro, RSVPs can sync to your connected CRM. A "No" is never sent to a CRM. See Sharing Your Event for how RSVPs fit with your other links.